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Sample deliverableThis is an example of what a Complete Setup Blueprint delivers — for an imagined 12-person office refresh. Your blueprint is built for your seats, your roles, and your replacement calendar.
A 12-person professional office with machines aging out at random, moved to one standard seat spec and three planned yearly tranches — oldest third first.
The fleet standardizes on a single role-based seat: a business-class laptop on a four-year warranty that matches the replacement cycle, a USB-C dock carrying video, power, and wired network over one cable, dual 27-inch displays, and a standard peripheral set. Every desk becomes interchangeable, a shelf spare turns any failure into a same-day swap, and an asset list with purchase dates and warranty ends turns next year’s tranche into a single order. Shared spaces join the same calendar in year two.
| Item | Why it’s in the plan | Phase |
|---|---|---|
| Business-class laptops ×4 (tranche one) | Oldest third first; 4-year warranty matches the cycle | 1 |
| USB-C docks ×4 | One cable to video, power, and wired network | 1 |
| 27-inch displays ×8 | Dual per seat, same model across the office | 1 |
| Standard peripheral sets ×4 | Keyboard, mouse, headset — the seat, not just the PC | 1 |
| Shelf spare (standard spec) | Any failure becomes a same-day swap | 1 |
| Tranche two: seats ×4 | Same spec, one order, no research project | 2 |
| Conference room display + video bar | Shared spaces on the same replacement calendar | 2 |
| Tranche three ×4 + spec review | Fleet complete; the calendar becomes steady state | 3 |
Your plan names exact makes and models from our catalog and brand relationships, matched to your budget — with a ready-to-accept quote attached.
Phase 1
Year one: standard + spare
The oldest third replaced, the spec set, a spare on the shelf.
$6,000–$9,500
Phase 2
Year two: tranche + shared spaces
Four more seats and the conference room join the standard.
$7,000–$12,000
Phase 3
Year three: steady state
Final tranche, spec refresh, and a predictable budget line.
$5,500–$8,500
Example bands for this example project — not a quote.
Blueprints $399–$699 · credited toward your gear order
Read the guide: technology refresh mistakes that cost twice → · Small-Business Technology Refreshes →